Privacy Notice
Bearwood
Pre-School Privacy Notice
Bearwood Pre-School,
The Acorn Room, Bearwood primary and nursey school , Barons Road, Bearwood, Bournemouth BH11 9UN
Telephone: 07504262558
Email:
bearwoodpreschool@gmail.com
Data Protection Officer (DPO): Sarah Medley
Introduction
We are committed to ensuring
that any personal data we hold about you and your child is protected in
accordance with data protection laws and is used in line with your
expectations.
This privacy notice explains
what personal data we collect, why we collect it, how we use it and how we
protect it.
What
personal data do we collect?
We collect personal data
about you and your child to provide care and learning that is tailored to meet
your child’s individual needs. We also collect information in order to verify
your eligibility for free childcare as applicable.
Personal details that we
collect about your child include:
§
your child’s name, date of birth, address,
health and medical needs, development needs, and any special educational needs.
Where applicable we will obtain
child protection plans from social care and health care plans from health
professionals.
We will also ask for
information about who has parental responsibility for your child and any court
orders pertaining to your child.
Personal details that we collect
about you include:
§
your name, home and work address, phone
numbers, emergency contact details, and family details. Email addresses.
This information will be
collected from you directly in the registration form.
If you apply for up to 30
hours free childcare, we will also collect:
§
your national insurance number or unique
taxpayer reference (UTR), if you’re self-employed. We may also collect
information regarding benefits and family credits that you are in receipt of.
Why
we collect this information and the legal basis for handling your data
we use personal data about
you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data
to:
§
contact you in case of an emergency
§
to support your child’s wellbeing and
development
§
to manage any special educational, health or
medical needs of your child whilst at [my/our] setting
§
to carry out regular assessment of your
child’s progress and to identify any areas of concern
§
to maintain contact with you about your
child’s progress and respond to any questions you may have
§
to process your claim for up to 30 hours free
childcare (only where applicable)
§
to keep you updated with information about our service
With your consent, we will
also record your child’s activities for their individual learning record on
tapestry. This will include photographs and videos. You will have the
opportunity to withdraw your consent at any time, for images taken by
confirming so in writing.
We have a legal obligation
to process safeguarding related data about your child should we have concerns
about their welfare. We also have a legal obligation to transfer records and
certain information about your child to the school that your child will be
attending (see Transfer of Records
policy).
Who
we share your data with
In order for us to deliver
childcare services we will also share your data as required with the following
categories of recipients:
§
Ofsted – during an inspection or following a
complaint about [my/our] service
§
banking services to process chip and pin
and/or direct debit payments (as applicable)
§
the Local Authority (where you claim up to 30
hours free childcare as applicable)
§
the government’s eligibility checker (as
above)
§
our insurance underwriter (if applicable)
§
our setting software management provider –
Tapestry learning journals
§
the school that your child will be attending
we will also share your data
if:
§
we are legally required to do so, for
example, by law, by a court or the Charity Commission;
§
to enforce or apply the terms and conditions
of your contract with us;
§
to protect your child and other children; for
example by sharing information with social care or the police;
§
it is necessary to protect our rights,
property or safety
§
we transfer the management of the setting, in
which case we may disclose your personal data to the prospective buyer so they
may continue the service in the same way.
we will never share your
data with any other organisation to use for their own purposes
How
do we protect your data?
We protect unauthorised
access to your personal data and prevent it from being lost, accidentally
destroyed, misused, or disclosed by:
Storing in a locked
filing unit.
How
long do we retain your data for ?
We retain your child’s
personal data for up to 3 years after your child no longer uses our setting, or
until our next Ofsted inspection after your child leaves our setting.
Medication records and accident records are kept for longer according to legal
requirements. Your child’s learning and development records are maintained by
us and handed to you when your child leaves.
In some instances (child
protection, or other support service referrals) we are obliged to keep your
data for longer if it is necessary to comply with legal requirements (see our
Children’s and Provider Records policies).
Automated
decision-making
We do not make any decisions
about your child based solely on automated decision-making.
Your
rights with respect to your data
You have the right to:
§
request access, amend or correct your/your
child’s personal data
§
request that we delete or stop processing
your/your child’s personal data, for example where the data is no longer
necessary for the purposes of processing; and
§
request that we transfer your, and your
child’s personal data to another person
If you wish to exercise any
of these rights at any time or if you have any questions, comments or concerns
about this privacy notice, or how we handle your data please contact us. If you
continue to have concerns about the way your data is handled and remain
dissatisfied after raising your concern with us, you have the right to complain
to the Information Commissioner Office (ICO). The ICO can be contacted at
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,
SK9 5AF or ico.org.uk/
Changes
to this notice
We keep this notice under
regular review. You will be notified of any changes where appropriate.